Literacy+Team+Protocols

**Meeting behaviours**
We expect that in meetings we have opportunities to contribute our ideas and views freely. Individually, we are responsible for taking these opportunities and of affording them to others. There are common courtesies and strategies we can employ to ensure all team members’ ideas and views are heard and treated with respect.

**Meeting practices**
__//Mobile phones//__ Mobile phones will not be brought to meetings unless there are exceptional circumstances, in which case, the meeting organiser is to be advised prior to the meeting. Unless the mobile phone owner indicates otherwise, a statement at the commencement of the meeting such as, X needs to have her phone with her, is all that is necessary.

__//Managing car parking//__ As far as possible, car parking is to be organised to cause minimum disruption to meetings. Individuals needing to attend to car parking during a meeting will inform the meeting organiser prior to the meeting so that breaks can be organised around car parking needs. Where this is not possible, it is the individuals responsibility to ‘catch up’ on meeting discussion/content.

__//Other meeting practices//__ All members can agenda items for any meeting. Items to be agended through an SPO or Team Leader. The SPO or Team Leader will ensure the person putting forward the item receives feedback. Each meeting will have a record of the main ideas /key discussion points. The form of the record will vary with the nature of the items on the agenda from traditional minutes for reporting meetings to recording actions and discussion for posting on the wiki for development/discussion items.
 * Start and finish on time, unless there are exceptional circumstances and the meeting agrees to an extension or an early start or finish.
 * AV set up and minute taker rotated across team.
 * Administrative assistant to take minutes at request of Team Leader and dependent on the nature of the meeting, eg reporting meeting versus ‘working’ meeting.
 * Agendas
 * Meeting records/minutes

**School visits**
As a //general rule// Literacy Education Officers will not organise to visit schools in the first and last week of term. If schools explicitly request a visit in this time for a specific reason, then this will be discussed and jointly decided with the Team Leader.

**Scheduling PL**
As a //general rule// Literacy professional learning will not be organise in the first and last week of term.

**Appointments in work time**
When appointments, such as medical appointments, are scheduled in advance and in work hours then inform the Team Leader as soon as possible in writing via email. Leave forms will be required for half days or more as per Office procedures. The forms can be found: //CEOM Policies and Procedures (ceom@work, Policies and procedures, Workforce planning- Leave, Leave (personal) other than Annual)//